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Revised By laws

BY-LAWS OF THE CENTRAL NEW YORK GOLF COURSE SUPERINTENDENTS ASSOCIATION

Article I – Name – Object

Section1 – The name of this organization shall be the CENTRAL NEW YORK GOLF COURSE SUPERINTENDENTS ASSOCIATION.

Section 2 – Object

  1. Mission Statement – To serve the Central New York Superintendents to advance and enhance the profession and support the game of golf.
  2. To develop a greater interest in golf course work and thereby create better opportunities for those engaged in our profession.
  3. To uplift the profession by endeavoring to better conditions within.
  4. To cement into closer relationship all members in the profession of turfgrass management.
  5. To further the knowledge of its members in all phases of turfgrass management.
  6. To collect and disseminate practical knowledge of the problems of turfgrass managers to its managers.
  7. To bring about a more efficient and economical maintenance of golf course and other large turf areas.
  8. To give the best possible turf within the individuals facilities budget.
  9. To add dignity and prestige to the members of good standing in their profession and their community.

Article II – Membership

Section 1 – Classes

  1. Class AA – Life Members:  To qualify for Life Membership, one must have retired as a golf course superintendent or assistant golf course superintendent and have been a golf course superintendent or assistant golf course superintendent of CNYGCSAA for 25 years of which a minimum of 20 years has been as a golf course superintendent.
  2. Class A Member is a golf industry professional who possesses knowledge, skills and abilities through a combination of education, experience, professional development and environmental stewardship; and has met and continues to fulfill on-going Class A renewal requirements.
  3. Class B:  To qualify for Class B membership, an applicant shall be employed as a golf course superintendent and does not meet the additional qualifications for Class A membership.  Class B shall have all the rights of the Association.
  4. Class C – Assistant Golf Course Superintendent:  To qualify for Class C Membership, an applicant shall be an assistant to a golf course superintendent, and shall be presently employed in such capacity.  Class C Members shall have all the rights of the Association.
  5. Class EM – Equipment Manager:  To qualify for Equipment Manager Membership; an applicant shall be employed as an equipment manager, assistant equipment manager or mechanic/technician and shall have all rights of the Association.
  6. Class E – Educators:  To qualify for Class E Membership, an applicant must be an educator or extension officer.  Class E Members shall have all the rights of the Association.
  7. Class AS – Associate:  To qualify for Associate Membership, an applicant must be employed by a golf course superintendent at a golf course and does not qualify for membership under the Class A, Class B or Class C.  Associate Members shall have such rights of the Association as the Board of Directors may specify by Standing Rules, except those of voting or holding office.
  8. Class AF – Affiliate:  To qualify for Affiliate Membership, an applicant must be an individual, business firm or governmental body interested in golf course management and/or in the growing or production of fine turfgrass, either individually or through employment by, or other affiliation with, a company, proprietorship or association, and who does not qualify for membership in another class.  Affiliate Members shall have all the rights of the Association.
  9. Class H – Honorary:  To qualify for Honorary Membership, the individual must be recognized by the Board of Directors for contributing in an outstanding manner to this Association or profession or related field.  This membership shall continue in effect unless otherwise revoked by the Board of Directors.  Honorary Members shall not be required to pay dues or assessments of the Association and shall have rights of the Association as the Board of Directors may specify by Standing Rules, except those of voting and holding office.
  10. Class S – Student:  To qualify for Student Membership, an applicant must be a turfgrass student enrolled in a formal course of education, or have completed his or her formal education less than one (1) year prior to the date of application for membership provided one’s current employment does not qualify for membership under any other classification.  Student Members shall have such rights of the Association as the Board of Directors may specify by Standing Rules, except those of voting and holding office.
  11. Class AR – Retired:  To qualify as a Class AR Member, one must have been a former Class A, B or C members; reached the age of 60; and no longer been seeking employment in the field of golf.  Class AR members shall have all rights and privileges of the Association and shall be exempt from paying dues.


Section 2 – Dues Structure

  1. Rate of dues to be established by the recommendation of the Board.  Any rate increases should be approved by the membership at the annual meeting.
  2. Dues for Class A, A-g, B, C, F and D shall be paid by March.
    1. Other membership classes are exempt from paying dues.
  3. There shall be no dues for Class AA, A-r, S and E.
  1. The association calendar year shall run from January 1st to Decemebr 31st.


Section 3 – Suspension and Expulsion

  1. Suspension from membership for delinquency in payment of dues shall be automatic after 30 days written notice to the member by the treasurer following the March meeting.  Reinstatement will be made only upon full payment of back dues plus a $5 penalty.
  2. Expulsion from membership must be by at least a two-thirds vote of the general membership for causes detrimental to the association.


Article III – Assessments

Assessments may be made by the Executive Committee.  The total of such assessments shall not exceed the total amount of one year’s dues.


Article IV – Membership

  1. Application
    1. Shall be made to the Membership Committee on forms furnished by the association.
    2. Application forms shall show such information as the Executive Committee considers necessary to judge the qualifications of the applicants.


Article V – Executive Breakdown

  1. Executive Committee – Shall be made up of the Board of Directors, Officers and President Emeritus. (9 members)
  2. Board of Directors – The Board Of Directors shall consist of 4 officers and 4 members at large. They  will be elected to a term of two years.
  3. The Officers- 
    1. President (two year term)
    2. Vice-President (two year term)
    3. Secretary (two year term)
    4. Treasurer (two year term)


These officers shall be elected by a majority of voting members in good standing at the annual meeting and signed returned voting cards.  Cards are to be sent to the chairman of the Nomination Committee.  Card must be received 5 days prior to the meeting, by those members unable to attend the annual meeting.  Space will be provided for write-in candidates.  If card is not returned before the deadline, you will have no vote.


Article VI – Duties

  1. President
    1. The President shall during recess of the Board of Directors have general charge.
    2. He shall preside at all meeting of the board and the association.
    3. He shall appoint all committee chairman and shall be an ex-officio member of all.
  2. Vice-President
    1. In case of the inability to act or absence of the President, the Vice-President shall during such disability or absence perform all the functions of the President.
  3. Secretary
    1. The Secretary shall keep minutes of all executive, board and association meetings.
    2. He shall be custodian of all association records.
    3. He shall perform such other duties as normally performed by a secretary.
  4. Treasurer
    1. He shall be responsible for any accounts, such as banking or checking of the association.
  5. Executive Committee
    1. The Executive Committee shall have general charge and management of the affairs of the association.
    2. The committee shall meet at least twice per year, more often if necessary.
    3. The committee shall make a full report to the membership at each annual meeting.
    4. The committee shall also conduct a yearly audit and submit a report of the annual meeting.
  6. Committees
    1. Committees shall be formed when needed at the discretion of the President for special projects and needs.
      1. Nominating and Election Committee
        1. Shall present a slate of nominees for election at each annual meeting, at least one meeting prior to the annual meeting.
        2. Shall have charge of the elections at the annual meeting.
      2. Membership Committee
        1. Shall recommend to the Executive Committee action to be taken on all applications for membership.
      3. Program Committee
        1. Shall arrange for programs of the associations meetings including meeting places, speakers, dinners and tournaments.
      4. Trouble Shooting Committee
        1. Shall have the duty to visit, advise and help in any way possible, any member requesting such help.
        2. In no case, is the committee to act without the direct request of, or in the absence of, the member involved.
      5. Special Committees
        1. Nothing in this constitution shall prevent the appointment by the President, special committees at any time.


Article VII – Meetings

  1. Quorum
    1. A quorum shall be a majority of the voting members present at the meeting.  .
  2. A simple majority of members present is necessary to pass legislation.
    1. Annual Meetings
      1. An annual meeting shall be held at the November or December meeting.
      2. The association calendar year shall run from January 1st to December 31st.
    2. Regular Meetings
      1. Shall be held periodically throughout the year, as deemed necessary by the Executive Committee.
      2. Meetings may be changed for special reasons at the discretion of the Executive Committee.
    3. Special Meetings
      1. Special meetings may be called by the President at any time.
    4. Rules
      1. Roberts Rules of Order shall be followed at all Annual, Regular, Special, Board or Executive meetings.


Article VIII – Amendments to By-Laws

  1. Amendments shall require thirty (30) days written notice, mailed to members.
  2. Adoption of amendments shall be only by a majority affirmative vote of the membership present at the annual meeting or by those voting by proxy.
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